We are Decoded. We're the pioneers of transformative digital learning. We make change possible for those committed to bettering their business by embracing technology. Our products and methodologies have been shaped through our collaboration with some of the largest and most technologically progressive organisations in the world.
We use the intelligent, ethical and creative application of technology to lay the foundations for a more productive and promising world – one with unlimited possibilities.
Decoded is looking for a friendly, enthusiastic and motivated People & Office Coordinator to join our London team. You will be responsible for managing our serviced office environment, supporting across our full employee lifecycle including recruitment, supporting all our employee engagement activities and helping our People & Culture to thrive.
As People & Office Coordinator at Decoded, you’re ultimately accountable for:
Managing our end-to-end office environment (currently a private office within a co-working space)
Supporting the People Team to create an excellent place to work for the Decoded team
Supporting our full employee lifecycle, particularly recruitment
Executing our annual calendar of employee engagement and team events
Supporting the People operations of the global team
Upholding our team values and behaviours
SPECIFIC ROLES & RESPONSIBILITIES
Office management & remote working
Creating an excellent and productive place to work for the Decoded team
Managing the relationship with our co-working space and suppliers
Ordering and managing food, drinks, and office equipment
Ensuring employees have all the equipment required for home working and office hot desking
Communicating updates regarding the office and home working to the team
Always looking for improvements in our ways of working
Supporting the People and Office Manager and Managing Director in the operational elements of People and HR
Maintaining and updating employee records on our HR platform
Consistently implementing our people processes across the whole employee lifecycle, from onboarding to offboarding
Supporting the People and Office Manager with delivering improvements based on our employee engagement surveys
Supporting the People and Office Manager with the delivery of key People processes and projects
Presenting and communicating relevant updates to the wider team
Scheduling and coordinating training sessions to support our L&D activities
Coordinating recruitment activities by posting job ads and scheduling interviews
Liaising with candidates through the recruitment process ensuring a positive experience
Building strong and trusted relationships with hiring managers
Reporting and updating hiring teams on candidate progress
Managing our Applicant Tracking System (ATS) and ensure it’s used for all steps in the recruitment process
Supporting the People and Office Manager with Decoded’s LinkedIn career page and employee brand
Working with the Managing Director and future Head of People to drive the culture of Decoded
Organising all team events including annual learning events, company meetings, Christmas Party, socials, lunch and learns, and team birthdays celebrations etc.
SKILLS & BEHAVIOURS
Your performance will be measured by and driven by a mindset built on:
Building brilliant, collaborative and productive relationships with colleagues and partners alike.
Solving problems elegantly and creatively: “find a way or make a way”.
Taking accountability for your own success, and the success of others.
Organisational skills - proactivity, process improvements
Communication skills - written, verbal, 1:1, group
You have a can-do attitude and a willingness to learn
You have exceptional attention to detail
WHO ARE YOU?
TEAM & REPORTING STRUCTURE
Report into People and Office Manager.
You will be in control and responsible for your time. You plan your working day around the best outcomes for success, identifying and prioritising projects against business need.
LEARNING & PROGRESSION
All team members gain full exposure to Decoded learning programmes. So when it comes to future-proofing your CV, you couldn’t be better placed. In just a few months at Decoded you’ll become fluent in digital technologies and innovation, and you’ll continue to refresh and refine this knowledge for the duration of your career here.
Beyond that, we run a dedicated learning calendar to hone craft skills in leadership, management, strategy and other relevant disciplines.
Quarterly reviews embedded within our culture of feedback will ensure you are recognised and rewarded for the value that you bring to Decoded.
APART FROM THE ABOVE, WORKING AT DECODED MEANS YOU’LL GET:
Apart from the above, working at Decoded means you’ll get:
A competitive salary
The opportunity to join a high growth company
A work environment that values creativity, personal growth and collaboration
Continuous learning and development: you will be challenged with lots of responsibility and exciting projects in an environment that encourages learning
Cutting edge software and kit, always
28 days’ holiday per year (inclusive of the 8 bank holidays). We also close for two full weeks at Christmas
Flexible working and working from home when you need to
Private health and travel insurance through Vitality
Company pension with matched contributions