People & Office Coordinator

Job description

ABOUT DECODED

We are Decoded. We're the pioneers of transformative digital learning. We make change possible for those committed to bettering their business by embracing technology. Our products and methodologies have been shaped through our collaboration with some of the largest and most technologically progressive organisations in the world.

We use the intelligent, ethical and creative application of technology to lay the foundations for a more productive and promising world – one with unlimited possibilities.


OVERVIEW

Decoded is looking for a friendly, enthusiastic and motivated People & Office Coordinator to join our London team. You will be responsible for managing our serviced office environment, supporting across our full employee lifecycle including recruitment, supporting all our employee engagement activities and helping our People & Culture to thrive.


ACCOUNTABILITIES

As People & Office Coordinator at Decoded, you’re ultimately accountable for:

  • Managing our end-to-end office environment (currently a private office within a co-working space)

  • Supporting the People Team to create an excellent place to work for the Decoded team

  • Supporting our full employee lifecycle, particularly recruitment

  • Executing our annual calendar of employee engagement and team events

  • Supporting the People operations of the global team

  • Upholding our team values and behaviours


SPECIFIC ROLES  & RESPONSIBILITIES

Office management & remote working

  • Creating an excellent and productive place to work for the Decoded team

  • Managing the relationship with our co-working space and suppliers

  • Ordering and managing food, drinks, and office equipment

  • Ensuring employees have all the equipment required for home working and office hot desking

  • Communicating updates regarding the office and home working to the team

  • Always looking for improvements in our ways of working

People operations

  • Supporting the People and Office Manager and Managing Director in the operational elements of People and HR

  • Maintaining and updating employee records on our HR platform

  • Consistently implementing our people processes across the whole employee lifecycle, from onboarding to offboarding

  • Supporting the People and Office Manager with delivering improvements based on our employee engagement surveys

  • Supporting the People and Office Manager with the delivery of key People processes and projects

  • Presenting and communicating relevant updates to the wider team

  • Scheduling and coordinating training sessions to support our L&D activities

Recruitment

  • Coordinating recruitment activities by posting job ads and scheduling interviews

  • Liaising with candidates through the recruitment process ensuring a positive experience

  • Building strong and trusted relationships with hiring managers

  • Reporting and updating hiring teams on candidate progress

  • Managing our Applicant Tracking System (ATS) and ensure it’s used for all steps in the recruitment process

  • Supporting the People and Office Manager with Decoded’s LinkedIn career page and employee brand

Culture

  • Working with the Managing Director and future Head of People to drive the culture of Decoded

  • Organising all team events including annual learning events, company meetings, Christmas Party, socials, lunch and learns, and team birthdays celebrations etc.

SKILLS & BEHAVIOURS

Your performance will be measured by and driven by a mindset built on:

  • Striving for excellence in everything you do. You don’t accept mediocrity in yourself or the team around you.
  • Building brilliant, collaborative and productive relationships with colleagues and partners alike.

  • Solving problems elegantly and creatively: “find a way or make a way”.

  • Taking accountability for your own success, and the success of others.

  • Organisational skills - proactivity, process improvements

  • Communication skills - written, verbal, 1:1, group

  • You have a can-do attitude and a willingness to learn

  • You have exceptional attention to detail


WHO ARE YOU?

  • You have a minimum of 1 year’s experience in a relevant role
  • You are excited to work in a fast-moving organisation and the opportunity to grow within it
  • You are used to scheduling and logistics
  • You are comfortable presenting to groups of people
  • You have a flair for organisation, scheduling and logistics
  • You have a passion for working with people and delivering an excellent service
  • You understand how great culture can drive engagement and business success


TEAM & REPORTING STRUCTURE

Report into People and Office Manager.


DAY-TO-DAY

You will be in control and responsible for your time. You plan your working day around the best outcomes for success, identifying and prioritising projects against business need.


LEARNING & PROGRESSION

All team members gain full exposure to Decoded learning programmes. So when it comes to future-proofing your CV, you couldn’t be better placed. In just a few months at Decoded you’ll become fluent in digital technologies and innovation, and you’ll continue to refresh and refine this knowledge for the duration of your career here.

Beyond that, we run a dedicated learning calendar to hone craft skills in leadership, management, strategy and other relevant disciplines.

Quarterly reviews embedded within our culture of feedback will ensure you are recognised and rewarded for the value that you bring to Decoded.


Requirements

APART FROM THE ABOVE, WORKING AT DECODED MEANS YOU’LL GET:

Apart from the above, working at Decoded means you’ll get:

  • A competitive salary

  • The opportunity to join a high growth company

  • A work environment that values creativity, personal growth and collaboration

  • Continuous learning and development: you will be challenged with lots of responsibility and exciting projects in an environment that encourages learning

  • Cutting edge software and kit, always

  • 28 days’ holiday per year (inclusive of the 8 bank holidays). We also close for two full weeks at Christmas

  • Flexible working and working from home when you need to

  • Private health and travel insurance through Vitality

  • Company pension with matched contributions